Facilities

Note:

SITE DECORATION: Decorations may be used in the space, but all must be cleaned up and removed from building after use. All wall decorations must be hung on the designated cork board strips. Renter is responsible for purchasing thumbtacks. Nothing is to be hung on the painted walls. Decorations CAN NOT be hung from any smoke detectors or fire alarms. The following items are NOT allowed: Glitter, Smoke machines, Water devices, Silly string. Outside Vendors such as bounce houses and the like require approval from CLINTON PARKS AND RECREATION. If approved, we will need copies of either the renter’s personal liability insurance or the liability insurance of the bounce house rental facility.
FACILITY CLEANING/TRASH/EQUIPMENT REMOVAL: Set-up/clean-up must be incorporated into your rental time a minimum of one (1) hour each @ $20/hour. Any additional time needed must be added to your rental time and will be charged accordingly.
All tables & chairs may be used but must be returned to their original space after use. If using markers/paint/etc. on tables then a table cloth must be used to prevent damage to tables.
All trash must be taken with you after your event, not left in the building. Trash is not to be dumped into the dumpster at Fuller Field or the CLINTON PARKS AND RECREATION’s Dumpster/thrown over the gate, if this takes place your security deposit will be forfeited.
The function room must be swept/vacuumed/mopped of all food, trash, etc. once the event is complete. We provide all cleaning supplies/equipment which can be found in the closet labeled as “Cleaning Closet”. Bathrooms may be used but must be clean after the event. We will stock bathrooms prior to your event. Parking lot and exterior of the building must be free of all signs, decorations, and trash as well. TOWN, COUNTY, STATE FEDERAL LAWS: Renter agrees to comply with all applicable town, county, State, and Federal laws and shall conduct no illegal act on the premises. This is a drug free and non-smoking facility at all times, NO EXCEPTIONS. Renter shall not serve/sell alcohol on premises at any time this is a dry facility.
FACILITY ENTRY AND EXIT: 1 or 2 business days prior to the reservation date, the renter will be issued a code for the use of the building. The code will not be distributed via email or phone; the renter must come to the office during hours of operation to retrieve the code and further instruction. A copy of the renter’s license will also be taken at the time of the code retrieval. Only those renting the facility will have access to the building. Access to the office space, closets, and park garage are strictly off-limits during your event. Any disruption, damage, or theft occurring in these areas will result in fines and necessary legal action. The only closet that should be accessed during the event is the labeled “Cleaning Closet”. All other closets are off limits, if they are found off track your security deposit will be forfeited. Do not leave the building door propped open during your event for any reason. The door may be unlocked for participant access but may not be propped open. Upon entering the building, be sure to fill out the top portion of the checklist to note any damages prior to your event. Prior to exiting the building, the renter must ensure that the required checklist has been filled out, the facility is in good condition and all lights as well as heat/AC is turned off. Renter agrees to lock up the facility at the end of the event.
Renter agrees that CLINTON PARKS AND RECREATION staff may enter and exit premises during the event if needed. This building may only be rented between the hours of 8:00am and 10:00pm. We do operate in a residential area, so we please ask to observe a normal level of noise.
CANCELLATION: Cancellations prior to a week before the rental will receive a full refund. If an event is cancelled within a week of the reservation both the 50% deposit and the $25.00 security deposit will be kept. If renter fails to pay balance in full before the rental or fails to receive instructions from the department the reservation will be forfeited, and all monies paid will be kept by the department per the cancellation policy. Please contact our office with any questions about the above rules prior to your event 978-365-4140. All Fire Department, Police Department, and Parks & Recreation, and Board of Selectman rules and regulations pertaining to the use of the Parks & Recreation building must be strictly followed. The user will be held responsible for any and all damage to the parks & recreation office and/or equipment, furniture, etc. therein. A fee will be charged to the user if cleaning is needed after use. Children must always be supervised. User is responsible for making sure building is locked and secure after use and must work with the director/assistant director to confirm these details. User also agrees to comply to the above statements of rules and regulations.